Association Rules

  1. Name
    1. The name of the association shall be the Old Lennensians Association.
  2. Objects
    1. The objects of the association will be:
      1. to enable former pupils and staff of the King Edward VII School, also known as King Edward VII Grammar School and King Edward VII High School (hereinafter referred to as "the school") situated at Gaywood Road, King's Lynn, in the County of Norfolk, to keep in touch with each other, and with the school.
      2. to promote good fellowship and mutual support between members and current and past pupils and staff of the school
      3. to promote participation in sport by members
      4. to encourage educational and sporting achievement by the provision of prizes, grants, and other awards whether monetary or otherwise to the school, to individuals, and to any other organisation which in the opinion of the Committee is worthy of support and recognition.
      5. to encourage the study and publication of the history of the school and of education in King's Lynn and West Norfolk and the preservation of the school archives.
      6. to honour the memory of the school's benefactors, and especially of Thomas Thoresby and Sir William Lancaster.
  3. Interpretation
    1. The rules shall be interpreted according to the law of England.
    2. "pupil" shall mean a person who between the ages of seven and twenty was entered on the roll of the school for not less than three terms.
    3. "staff" shall include both teaching and non-teaching staff who are currently employed full-time or have been so employed for at least three terms, or have been employed on a part-time or peripatetic basis at the school during not less than two full school years
    4. "member" shall mean a former pupil or person on the staff of the school who has joined the Association and is not in arrears with the annual Subscription by more than six months.
    5. a member may be male or female, and the customary title of Chairman shall be interpreted as to refer to a person of either gender.
  4. Awards and prizes
    1. The Association may award such prizes and scholarships as are decided by the Committee.
    2. An award to a pupil of any school may only be made by the association with the permission of the head teacher of that school.
    3. The Committee may form the Old Lennensians Trust as a registered charity to include and develop the objects of Rule 2.1(d)
    4. The Association may donate such funds to the Old Lennensians Trust as shall be decided by the Committee and approved by a General Meeting.
  5. Governance
    1. There shall be a President, one or more Vice-Presidents. The President or a Vice-President in his absence shall chair any General Meeting.
    2. The affairs of the Association shall be conducted by a Committee of members of the Association, which shall consist of a Chairman, Vice-Chairman, an Honorary Treasurer, an Honorary Secretary, such other Honorary officers as may be agreed from time to time by a General meeting, and not less than three and not more than twelve other members, of whom one may be appointed by the Head for the time being of the school.
    3. Four members of the Committee shall constitute a quorum.
    4. The Committee may co-opt other members of the Association for specific purposes.
    5. The President, Vice-Presidents, Chairman, Vice-Chairman, Honorary Officers and Committee members, with the exception of a Committee member appointed by the Head of the school, shall be elected at a General Meeting, and shall be eligible for re-election.
    6. No member of the Committee shall serve for more than two years without re-election by a General Meeting.
  6. General Meetings
    1. All General Meetings of the Association shall be held in King's Lynn.
    2. An Annual General Meeting shall be called by the Committee. Not more than fourteen months shall elapse between Annual General Meetings. The agenda shall include a report on the affairs of the Association by the Committee, and the presentation of the audited accounts.
    3. An Extraordinary General Meeting shall be convened by the Committee if it is called for either by a resolution of the Committee or on the requisition of at least twenty members of the Association.
    4. Notice of any General Meeting shall be sent to the last known address of every member not less than thirty days before the date of the meeting. A notice may be sent electronically if an e-mail address has been given by the member to the Association, otherwise it shall be sent by post. The Notice shall include an agenda of all matters to be considered at the meeting, together with the full text of any resolution together with the names of the proposer and seconder.
    5. Any resolution for a General Meeting shall be proposed and seconded by a member, and sent in writing to be received by the Honorary Secretary not later than six weeks before that General Meeting, unless the resolution is by the Committee as a result of a majority decision.
    6. The quorum for a General Meeting shall be one tenth of the membership and with a minimum of four members.
    7. If a resolution for the winding up and discontinuance of the Association is put before a General Meeting and passed, the resolution shall not be valid and acted on until it has been put to a postal ballot of all members and a simple majority obtained.
    8. These Rules may be amended by a simple majority at a General Meeting of the Association.
  7. Accounts and Audit
    1. The accounts of the Association shall be made up to 31st December in each year.
    2. The accounts of the Association shall be audited by a person who is not a member of the Committee and who shall be appointed as Independent Examiner at a General Meeting.
    3. If by resolution of a General Meeting the Association is wound up any remaining funds shall be donated to to Old Lennensians Association Trust if it still be extant or if it is not to the King Edward VII School Foundation Trust.
    4. The Association's financial year shall run from 1st January to 31st December.
    5. The Committee shall determine each year by 1st July the amount of annual subscription for the following financial year. The subscriptions are due and payable on 1st January each year. New members joining after 1st July shall pay an initial subscription of 1.5 times the annual fee to cover membership for the remainder of that year and the following 12 months. School leavers shall be invited to join the Association free of charge until 1st January following. and shall be offered, free of charge, electronic subscription for a further 36 months.
    6. The Association shall operate such bank accounts and investments as the Committee decides. Any cheques shall be signed by the Hon. Treasurer and one of two designated committee members, appointed for this purpose by the committee.
  8. Membership
    1. The Committee may appoint a member to be an Honorary Life Member for reason of longevity, distinction or for such other appropriate reason as the Committee shall determine. An Honorary Life Member shall pay no subscription, but otherwise shall have all rights and obligations of full membership.
    2. Members shall use their best endeavours to pay their annual subscriptions by banker's standing order.
    3. A member may resign at any time by giving notice in writing to the Honorary Secretary.
    4. A person wishing to become a member of the Association, but precluded under the the terms of Sections 3.1 and 3.2, may, at the dicretion of the Committee, be offered the status of Associate Member. Such Associate Membership will carry with it all the benefits and obligations of full membership EXCEPT those of voting and the holding of Office
    5. Any member, whose main residence, is outside the UK, will be entitled to full membership, providing that he/she agrees to all communications, including the Newsletter, being by e-mail.
  9. Termination of Membership
    1. The Association reserves the right to terminate membership, in the event of failure by a member to pay their annual subcription.
    2. The Association reserves the right to terminate the membership of or exclude from membership anyone who -
             a) Is convicted of an indictable offence
             b) Brings the Association into disrepute
      Termination or exclusion will be at the discretion of the Committee.